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Responsibilities:
 Supporting the Legal Department:
  • Draft basic legal documents and provide assistance in preparation of contracts and their addenda, such as: small complexity leases, service contracts;
  •  Draft notices and other papers of a routine nature, according to the instructions received;
  •  Translate to English other legal documents and internal forms and procedures;
  •  Organize the archive of documents (electronic and hard copy), monitor calendars, meeting deadlines and inputting information into the file database;
  •  Ensure the correct company procedures for signature of documents are respected;
  •  Process documents in PIMS;
  •  Liaise with other staff, external lawyers, enforcement officers, pubic notaries and other persons/authorities, as requested;
  •  Ensure the preparation of periodical legal reports; Participating in legal meetings and drafting relevant minutes;
 General Secretarial responsibilities:
  •  Screen phone calls and correspondence, inquiries and requests, and handling them when appropriate;
  •  Ensure correspondence is sent and informing when the same is received on behalf of the relevant Departments;
  •  Meeting and greeting visitors at all levels of seniority;
  •  Draft expense accounts;
  •  Arranging travel, visas and accommodation;
  •  Organize and maintain agendas and making appointments and meeting room reservations;
  •  Provide information by answering questions and requests.
  •  Manage office supplies;
  •  Reception Tasks when required;
  • Other general administrative support;
Requirements:
  • Previous experience in an administrative/secretarial position - specific experience as legal assistant or a legal background would be highly appreciated
  • Fluent in English (verbal and written)
  • Proficient in MS Office (particularly Word, Excel and PowerPoint)
  • Detail oriented and reliable
  • Strong communication, organization and time management skills

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